Erasmus Mundus Inter-institutional Agreement 2016


Key Action 1
– Mobility for learners and staff –
Higher Education Student and Staff Mobility

Inter-institutional1 agreement 2016-2018

between institutions from
Programme and Partner Countries2

[Minimum requirements]3

The institutions named below agree to cooperate for the exchange of students and/or staff in the context of the Erasmus+ programme. They commit to respect the quality requirements of the Erasmus Charter for Higher Education in all aspects of the organisation and management of the mobility, in particular the recognition of the credits (or equivalent) awarded to students by the partner institution. The institutions also commit to sound and transparent management of funds allocated to them through Erasmus+.

A. Information about higher education institutions

Full name of the institution / country Erasmus code or city4 Contact details5
(email, phone)
Website
(eg. of the course catalogue)
University of Vienna,
Austria
A
WIEN01
Agreements:
Karin Krall (MS.),
International Office
Universitätsring 1, 1010 Wieen
Tel: + 43 1 4277 18214
erasmus.international@univie.ac.at

http://international.univie.ac.at/en/incoming-students/erasmus-internati...

http://univie.ac.at

    Contact Details for Student Mobility/Nomination:
Nina Thiel (Ms.)
erasmus.international@univie.ac.at
Tel: +43 1 4277-18211
 
    Contact Details for Teacher Mobility:
Maximilian Kudler (Mr.):
maximilian.kudler@univie.ac.at
Tel: +43 1 4277-18210

Brigitta Moravec (Ms.):
brigitta.moravec@univie.ac.at
Tel: + 43 1 4277-18221
 

University of Ghana, Ghana

Accra Agreements:
Daniel Hormeku (Mr.)
International Programmes Office, Room F2, 1st Floor International House, Annie Jiagge Road, University of Ghana, Ghana, Accra
Tel: + 233 (0) 549 202 792
arip@ug.edu.gh
http://ipo.ug.edu.gh

http://www.ug.edu.gh/aad/Students-Handbook
    Contact Details for Student Mobility/Nomination:
Victoria Baku (Ms)
International Programmes Office, 1st Floor, Int’l House Annie Jiagge Road
University of Ghana, Ghana, Accra, Ghana
Tel: + 233 (0) 244 77 09 76
sacip@staff.ug.edu.gh
 

1 Inter-institutional agreements can be signed by two or more higher education Institutions (HEIs), at least one of them must be located in a Programme Country of Erasmus+.
2 Erasmus+ Programme Countries are the 28 EU countries, the EFTA countries and other European countries as defined in the Call for proposals. Eligible Partner Countries are listed in the Programme Guide.
3 Clauses may be added to this template agreement to better reflect the nature of the institutional partnership.
4 Higher Education Institutions (HEI) from Erasmus+ Programme Countries should indicate their Erasmus code while Partner Country HEIs should mention the city where they are located.
5 Contact details to reach the senior officer in charge of this agreement.

 

B. Mobility numbers6 per academic year

[Paragraph to be added, if the agreement is signed for more than one academic year: The partners commit to amend the table below in case of changes in the mobility data by no later than the end of January in the preceding academic year.]

FROM
[Erasmus code or city of the sending institution]
TO
[Erasmus code or city of the receiving institution]
Subject area code *
[ISCED]
Subject area name * Study cycle [short cycle, 1st , 2nd or 3rd] * Number of student mobility periods
Student Mobility for Studies
[total number of months of the study periods or average duration *]
Student Mobility for Traineeships *
[Not relevant for 2015 and 2016]
Accra A WIEN01 0231 (0314) African Studies
(Sociology)
PhD 2x4 months  

[*Optional: subject area code & name and study cycle are optional.]

 

FROM
[Erasmus code or city of the sending institution]
TO
[Erasmus code or city of the receiving institution]
Subject area code *
[ISCED]
Subject area name * Number of student mobility periods
Staff Mobility for Teaching
[total number of days of teaching periods or average duration *]
Student Mobility for Training *
AWIEN01 Accra 0231 African Studies 2x10 days (+2 extra travel days)  
Accra A WIEN01 0231 (0314) African Studies
(Sociology)
2x10 days (+2 extra travel days)  

6Mobility numbers can be given per sending/receiving institutions and per education field (optional*: http://www.uis.unesco.org/Education/Pages/international-standard-classif...)

 

C. Recommended language skills

The sending institution, following agreement with the receiving institution, is responsible for providing support to its nominated candidates so that they can have the recommended language skills at the start of the study or teaching period:Receiving institution
[Erasmus code or city]
Optional: Subject area Language of instruction 1 Language of instruction 2 Recommended language of instruction level7
Student Mobility for Studies
[Minimum recommended level: B1]
Staff Mobility for Teaching
[Minimum recommended level: B2]
A WIEN01   English* German* B2 English C1
Accra   English - - -

 

For more details on the language of instruction recommendations, see the course catalogue of each institution [Links provided on the first page].

* At the University of Vienna, a B2 level of German is mandatory for courses of German studies. For courses in other fields of studies prospective incoming students are requested to verify the offer of English taught courses in the specific field of study.


7For an easier and consistent understanding of language requirements, use of the Common European Framework of Reference for Languages (CEFR) is recommended, see http://europass.cedefop.europa.eu/en/resources/european-language-levels-...

 

D. Respect of fundamental principles and other mobility requirements

The higher education institution(s) located in a Programme Country of Erasmus+ must respect the Erasmus Charter for Higher Education of which it must be a holder. The charter can be found here: https://eacea.ec.europa.eu/erasmus-plus/actions/erasmus-charter_en

The higher education institution(s) located in a Partner Country of Erasmus+ must respect the following set of principles and requirements:

The higher education institution agrees to:

  • Respect in full the principles of non-discrimination and to promote and ensure equal access and opportunities to mobile participants from all backgrounds, in particular disadvantaged or vulnerable groups.
  • Apply a selection process that is fair, transparent and documented, ensuring equal opportunities to participants eligible for mobility.
  • Ensure recognition for satisfactorily completed activities of study mobility and, where possible, traineeships of its mobile students.
  • Charge no fees, in the case of credit mobility, to incoming students for tuition, registration, examinations or access to laboratory and library facilities. Nevertheless, they may be charged small fees on the same basis as local students for costs such as insurance, student unions and the use of miscellaneous material.

The higher education institution located in a Partner Country of Erasmus+ further undertakes to:

Before mobility

  • Provide information on courses (content, level, scope, language) well in advance of the mobility periods, so as to be transparent to all parties and allow mobile students to make well-informed choices about the courses they will follow.
  • Ensure that outbound mobile participants are well prepared for the mobility, including having attained the necessary level of linguistic proficiency.
  • Ensure that student and staff mobility for education or training purposes is based on a learning agreement for students and a mobility agreement for staff validated in advance between the sending and receiving institutions or enterprises and the mobile participants.
  • Provide assistance related to obtaining visas, when required, for incoming and outbound mobile participants. Costs for visas can be covered with the mobility grants. See the information / visa section for contact details.
  • Provide assistance related to obtaining insurance, when required, for incoming and outbound mobile participants. The institution from the Partner Country should inform mobile participants of cases in which insurance cover is not automatically provided. Costs for insurance can be covered with the organisational support grants. See the information / insurance section for contact details.
  • Provide guidance to incoming mobile participants in finding accommodation. See the information / housing section for contact details.

During and after mobility

  • Ensure equal academic treatment and services for home students and staff and incoming mobile participants and integrate incoming mobile participants into the institution’s everyday life, and have in place appropriate mentoring and support arrangements for mobile participants as well as appropriate linguistic support to incoming mobile participants.
  • Accept all activities indicated in the learning agreement as counting towards the degree, provided these have been satisfactorily completed by the mobile student.
  • Provide, free-of-charge, incoming mobile students and their sending institutions with transcripts in English or in the language of the sending institution containing a full, accurate and timely record of their achievements at the end of their mobility period.
  • Support the reintegration of mobile participants and give them the opportunity, upon return, to build on their experiences for the benefit of the Institution and their peers.
  • Ensure that staff are given recognition for their teaching and training activities undertaken during the mobility period, based on a mobility agreement.

 

E. Additional requirements

For A WIEN01:

Students with special needs should contact the International Office as soon as possible after the nomination to enable the organisation of the best assistance possible. Team Accessible Studying offers detailed information on how to access individual buildings, organise exams, find accommodation and other support services.

 

F. Calendar

1. Applications/information on nominated students must reach the receiving institution by:

Receiving institution
[Erasmus code or city]
Autumn term*
[month]
Spring term*
[month]
A WIEN01 1st May 1st November
Accra June 30 (Fall term) November 15

[* to be adapted in case of a trimester system]

2. The receiving institution will send its decision within 6-8 weeks.

3. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.

4. Termination of the agreement: Termination of this agreement or changes in the data set above can be amended annually, if communicated before December 1st. Neither the European Commission nor the National Agencies can be held responsible in case of a conflict.

 

G. Information

1. Grading Systems of the institutions

For A WIEN01:

  1.      = excellent (outstanding performance)
  2.      = good (generally good, but with some errors)
  3.      = satisfactory (generally sound work with a number of substantial errors)
  4.      = sufficient (performance meets the minimum criteria); = minimum passing grade
  5.      = unsatisfactory (< 50%; substantial improvement necessary; requirement of further work);

At the University of Vienna, the workload of an individual course is measured in ECTS credits. A full semester workload comprises 30 ECTS credits.

 

For the University of Ghana:

Undergraduate Programmes
Letter Grade Marks Grade Point Interpretation
A 80-100 4.0 Outstanding
B+ 75-79 3.5 Very Good
B 70-74 3.0 Good
C+ 65-69 2.5 Fairly Good
C 60-64 2.0 Average
D+ 55-59 1.5 Below Average
D 50-54 1.0 Marginal Pass
E 45-49 0.5 Unsatisfactory
F 0-44 0 Fail
Graduate Programmes
Letter Grade Marks Grade Point Interpretation
A 80-100 4.0 Outstanding
B+ 70-79 3.5 Very Good
B 60-69 3.0 Good
C 50-59 2.0 Pass
D 30-49 1.5 Fail
F 0-29 1.0 Fail

 

At the University of Ghana, the workload of an individual is measured in credit hours. A full semester workload comprises a minimum of 15 credit hours equivalent to 30 ECTS credits.

 

2. Visa

The sending and receiving institutions will provide assistance, when required, in securing visas for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following contact points and information sources:

Institution
[Erasmus code or city]
Contact details
(email, phone)
Website for information
A WIEN01 Nina Thiel (Ms.)
erasmus.international@univie.ac.at
Tel: +43 1 4277-18211
http://international.univie.ac.at/en/incoming-students/erasmus-internati...
Accra Prof. Ama de-Graft Aikins
International Programmes Office, Room F7.1, 1st Floor International House, 1 Annie Jiagge Road, University of Ghana, Ghana, Accra
Tel: + 233 (0) 303 937 244
dip@ug.edu.gh
arip@ug.edu.gh
http://www.ug.edu.gh
http://www.ipo.ug.edu.gh


 

3. Insurance

The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:

 

Institution
[Erasmus code or city]
Contact details
(email, phone)
Website for information
A WIEN01 Nina Thiel (Ms.)
erasmus.international@univie.ac.at
Tel: +43 1 4277-18211
http://international.univie.ac.at/en/incoming-students/erasmus-internati...
Accra Prof. Ama de-Graft Aikins
International Programmes Office, Room F7.1, 1st Floor International House, 1 Annie Jiagge Road, University of Ghana, Ghana, Accra
Tel: + 233 (0) 303 937 244
dip@ug.edu.gh
arip@ug.edu.gh
http://www.ug.edu.gh
http://www.ipo.ug.edu.gh

 

 

4. Housing

The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following persons and information sources:

 

Institution
[Erasmus code or city]
Contact details
(email, phone)
Website for information
A WIEN01 Nina Thiel (Ms.)
erasmus.international@univie.ac.at
Tel: +43 1 4277-18211
http://international.univie.ac.at/en/incoming-students/erasmus-internati...
Accra Daniel Hormeku (Mr.)
International Programmes Office, Room F7.1, 1st Floor International House, 1 Annie Jiagge Road, University of Ghana, Ghana, Accra
Tel: + 233 (0) 303 937 244
arip@ug.edu.gh
http://www.ug.edu.gh
http://www.ipo.ug.edu.gh

 


8 Scanned copies of signatures or digital signatures may be accepted depending on the national legislation